KA122 Short-term Projects for Mobility of Learners and Staff: the application, step by step

What it is

Short-term projects let a school, a vocational education and training provider or an adult education organisation organise mobility activities for its learners and staff over 6 to 18 months. The Guide calls them the best choice for organisations applying to Erasmus+ for the first time, or for those that wish to organise only a limited number of activities. The grant is the sum of unit costs for the activities requested, and the application is assessed against three scored criteria.

Who can apply

School education: schools providing general education at pre-primary, primary or secondary level, including organisations providing early childhood education and care, and local and regional public authorities, coordination bodies and other organisations with a role in school education. VET: organisations providing initial or continuing vocational education and training; local and regional public authorities, coordination bodies and other organisations with a role in VET; and companies and other public or private organisations hosting, training or otherwise working with learners and apprentices in VET. Adult education: organisations providing formal, informal and non-formal adult education, and local and regional public authorities, coordination bodies and other organisations with a role in adult education. The applicant must be established in an EU Member State or a third country associated to the Programme, and applies to the National Agency of that country.

Minimum partnership

None: the format is open only to individual organisations, not to consortia. An application can include at most 30 participants in mobility activities (preparatory visits and accompanying persons do not count towards this limit), and must include at least one staff or learner mobility activity.

Fields

SCH · VET · ADU

Duration

6 to 18 months.

Funding

Unit costs, not a lump sum: the grant is the sum of the unit costs for the activities requested — organisational support, travel, individual support, inclusion support, preparatory visits, course fees, linguistic support and exceptional costs. The Guide states that the unit costs are calculated to cover 80% of actual costs on average. Individual support is published as a range, and each National Agency sets its exact rates.

Deadlines

Deadlines are set in each year's call. Check the current deadline with your National Agency.

How many applications

Per selection round, an organisation may apply for only one short-term project in its field. An organisation that receives a grant in the first round may not apply in the second round of the same call. Within any five consecutive call years, an organisation may receive at most three grants for short-term projects in the same field.

How it is scored

To be considered for funding an application must score at least 60 points out of 100. It must also score at least half the maximum on every single criterion, which is the minimum column above.

An application scoring 70 overall but 20 on quality of project design is rejected. Clearing the overall threshold is not enough on its own — one criterion below its minimum ends the application, however strong the rest is.

The form structure

The official sections, in the order the form presents them.

1. 1.Context
2. 2.Participating organisations
   • The applicant organisation, and any supporting organisations
3. 3.Background
4. 4.Project objectives
5. 5.Activities
   • The activity types the form offers in your field, with their own questions
6. 6.Budget
   • Organisational support, course fees, travel, individual support, linguistic support, preparatory visits, inclusion support and exceptional costs
7. 7.Quality standards
8. 8.Follow-up
9. 9.Project summary
10. 10.Application conditions
11. 11.Annexes

How you write it in AvenEU

• ✦The form itself, with the real sections, the activity types it offers in your field and the questions each activity type asks.
• ✦EUri analyses each section against the criterion that actually scores it, using the correct maximum and the minimum that criterion must reach.
• ✦A unit-cost budget calculator for the activities you plan, on the Guide's rates — where the Guide gives only a range, you enter your National Agency's rate.
• ✦Export in the structure of the official form, section by section, for transfer into the submission system.